Resources - FAQs

Our frequently asked questions with answers

  • Where do I start if we have a big, existing website?
    If you're like many organizations, your website has grown over the years, often to many thousands of pages and documents. Auditing and remediating all that is what the lawyers may call "undue burden". That is no reason to remain inaccessible, and we have a way to go. The W3C folks who brought us the WCAG 2.1 standard to which we can audit a single web page has also brought us the WCAG-EM methodology to determine which pages to make accessible on a large existing website, what we call the "substantial" part of your website. If you have received a judicial complaint from DoJ or the Office of Civil Rights, you may well find them agreeing to a Resolution Agreement to both WCAG-EM and WCAG 2.1.

    If you are considering posting a fixed-price RFP to audit your website, we recommend breaking it into two RFPs, one that determines what is to be audited (WCAG-EM) and another to do the auditing (WCAG 2.1). Otherwise, you will get an inflated proposal to cover the uncertainty of the entire scope of work.
  • My website is being redesigned. Should I wait until the dust settles before addressing accessibility?
    Our stock answer is, "Would you finish building your house before talking to your city's building inspector?" So it is that we work with web designers to do their magic with accessibility in mind. We're happy to audit a template, design mockup, or even a conceptual statement where our input can save man-days of wasted rework. And whose website is ever finished? Accessibility is like that, a process not a destination.
  • What qualifies Access2online to evaluate my website
    The federal government has fielded an Interagency Trusted Tester Program to provide a clear, objective answer to that question. Our Trusted Testers have completed this intensive, six-month program and passed the tests to become certified. Our analysts are also Website Accessibility Specialists certified by the International Association of Accessibility Professionals. In addition, our Coordinator has hands-on experience building hundreds of websites since 1996, and he has completed the WebAIM accessibility course. He personally instructed all the Access2online workers, and he stays on-site at Access2online reviewing every single work product before turning it over to our customers. We don't do general web design, nor do we address other accessibility issues besides website accessibility. We are focused on our specialty, and we do it well.
  • Do you use automation software to audit websites?
    We do use software but not the kind that automatically produces a final audit report. This is not to belittle such automated auditing tools, but organizations such as the W3C and OAST have good reason to insist that trained humans are the way to go. We believe software tools should empower humans who do the accessibility analysis and recommendations. We use a collection of 17 different software tools to help our analysts audit websites and remediate PDFs, to make them efficient and thorough but not mindless.
  • What is the first thing I should do to make my website accessible?
    If you don't have a link to your website's accessibility statement, produce one. If you have one of the common accessibility statements that begin by listing the many accessibility standards you support and concludes with how to file accessibility claims with various government agencies, change it. Put yourself in the shoes of disabled people who have arrived on your website, only to be frustrated by some inaccessibility, and then land on your accessibility statement. The first part says you are accessible, that is, calls them uninformed or incompetent, and then invites them to begin the process that can lead to a nastygram to you from the DoJ or the Office of Civil Rights. Better is a Collaborative Accessibility Portal that converts adversaries into allies, and engages them in a process to make your website more accessible.
  • Should I be worried about inmates looking at my website?
    We can think of 3 reasons to ease your concerns:
    • By Department of Corrections regulations, inmates convicted of computer-related crimes are not allowed to work for Access2online.
    • Our inmates do not visit your website. They look at a copy of your website long enough to do their analysis. They cannot fill in your forms or interact with your website in any way.
    • Outside of Access2online, active criminals of all kinds will be visiting your website, including hackers with far more dangerous skills than our inmates. That represents a much more serious threat than Access2online, and you should have effective security defenses against them.
  • Once an inmate is released, can I hire her to work for my company?
    Yes. When an inmate is released, she can continue working for Access2online from home. After all, our eTaskBoard software was designed to support the virtual workforce. Unlike most consulting firms, we are not upset if you hire away our employees. We know where we can get more, sadly 2.3 million more.
  • Can you help me get an AAA accessibility rating?
    Yes, but you may not wish to. Remember the "80-20 Rule", that is, that you can become 80% accessible for 20% of the time, money, and effort, and another 20% more accessible for another 80% of the time, money, and effort. If you only have the time and money to get an A accessibility rating right now, do that and get the AA or AAA rating when you can. The blind and visually impaired will thank you for that first step. Also, an A or AA rating rarely requires you to make changes that your sighted users will notice, but an AAA rating often requires you to slightly compromise the sighted person's experience.
  • How long does it take for Access2online to analyze and report on my website?
    If the task is to analyze a single web page for accessibility, such as a home page or search form, we can turn that around in a couple days. If we are to review an entire website of dozens of pages, that may take a week or two. In all cases, you will be asked to authorize your accessibility task which states in writing exactly how much it will cost and by what date it will be done. We look at such promises seriously, and most customers are surprised how quickly we can get the job done. If you start doing business by assigning a page or two, you will see how we do honor deadlines, and then you can assign more accessibility tasks to follow.
  • How much of what I pay goes to the inmate?
    Access2online doesn't set pay rates for those assigned to the program. Their pay is governed by a collection of complex state and federal laws that take into account numerous factors such as the local rate for similar work in the private sector, victim's restitution, and re-entry savings accounts. Unlike in the private sector, Access2online cannot just hand money to those who work in the prison.
  • I need a website designed. Shouldn't I find someone who knows accessibility to design it?
    You can find companies like that, but maybe not an individual. Just as it is important to separate design from testing, it sometimes serves to separate accessibility analysis and testing. Effective web design has evolved into a team sport, with specialists contributing their best-of-breed experience. You wouldn't expect to hire one gifted graphics designer to deliver the front end, and expect him to also be a great head-down PHP coder for the backend as well as an SEO whiz and an alpha security geek. Access2online is focused and plays well with others.
  • Do you provide on-site visits, as with our development team?
    Our Coordinator is happy to go on-site to meet your team, but we have a great deal of experience doing teleconferences and virtual meetings -- the screen sharing tools, policies & procedures, custom webinars, and as-needed training curriculum. Our analysts are happy to participate in those.